CODE OF CONDUCT

SOCIETY RULES

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Rules & Procedures

  • Society Rules

    The Following rules have been adapted by The Irish Aubrac Cattle Breeding Society Council on the 28/10/2021.

  • Society Membership
    1. To be admitted a member of the Society by the Board, an applicant shall be the owner or part owner in Ireland of a pure bred breeding Aubrac female eligible to be registered in a Herd Book, within 18 months of joining the Society. Each person on being admitted a member shall be given a copy of the current Herd Book Rules.

    2. Each member must make an application to register an approved prefix name comprising of not more than 16 letters. This prefix name shall not have been allocated to another member of the Society, either in the past or present. This shall be applicable to all animals bred and notified by that member, either alone or jointly with any partner or any persons in any one herd. Each animal is identified by the National ID number and by name.

    3. A herd name that has been used by one member may not contemporaneously be used by another member. The Council at their discretion may approve herd name transfers.

    4. It is a condition of membership of the Society that all members join Animal Events and agree to partake in those elements of the Society’s breed improvement programme and classification inspections that the Council may from time to time deem compulsory.

    5. Each member shall co-operate with any inspections that the Society may call to do as random spot checks etc. with a minimum period notice of 24 hours.

    6. The Society shall have the right to maintain a computerised record of member’s transactions with the Society, and reserve the right to penalise members found in breach of procedures vital to the accurate maintenance and integrity of the Herd Book of the Society.

    7. The Society if they so desire, may provide for Associate, Overseas or Commercial breeder, but these shall not enjoy the voting rights of the full members as under the articles of the Society.

    8. The Council may from time to time set or make changes to the fees or penalties i.e. for membership, prefix, registration (homebred or imported), late notification penalties, embryo registration, export certification and transfer and any other current fees in force.

    9. The Society shall operate in a non-discriminatory fashion towards its members.

  • Rights and Obligations of the Breed Society

    The Irish Aubrac Breed Society Ltd. shall have the right:
    • To define and carry out a Breeding Programme for Irish Aubrac cattle autonomously provided it meets Commission Regulation 2016/1012 and any conditions of its approval.
    • To exclude breeders from participating in the Irish Aubrac Breeding Programme that fail to comply with the rules of the Breeding Programme or with the obligations set out in these rules of procedures.
    • To exclude breeders from membership of the Society where those breeders fail to comply with their obligations set out in these Rules of Procedure

  • Disciplinary Powers

    Any case of doubtful or suspect pedigree or any case of apparent irregularity of animal registration, breach of the Rules of Procedure or rules of the Breeding Programme by any member shall be dealt with by the Council and the following procedure shall be observed:

    In the event of any information being received by the Secretary concerning any member of the Society, the Secretary shall inform the Chairman of the appropriate Committee who shall have
    the power to decide whether prima facie the case requires investigation and to give instructions if necessary, to an employee of the Society or a member of his/her committee to make further investigations. Where the fault lies with the breeder, the Society would be entitled to claim a fee towards the expenses involved.

    The investigating person, i.e., the person responsible for obtaining the facts, shall inform the member concerned of the nature of any irregularity referred to above as soon as is practical in order for the matter to be investigated or to establish additional information from the breeder/member. Such breeder will be expected to co-operate fully with any investigation and provide any relevant documentation requested or to facilitate a herd inspection where deemed necessary. The investigating person shall forward a copy of the report arising to the breeder/member and to the Editing Committee prior to a meeting where the case will be considered. Such breeder/member shall also be invited to attend, be represented at or submit oral evidence to this meeting of that Committee. When the case has been fully considered by the Editing Committee, they shall report to the next meeting of the Council who shall take such actions, as they may think fit. Following this meeting, the secretary will write to the member to inform them of the actions chosen by Council.

  • Grievance Procedure

    The objective of this procedure is to provide a member/breeder who has any grievance with the society an opportunity to have the grievance examined and resolved at the earliest practical moment and at the most local level possible. While the matter is being considered under this Procedure, the operation of the Society cannot be interrupted. The person(s) raising the matter shall continue to comply with the rules of the Society during the course of the examination of the matter in question. By so doing he/she will not create any precedent nor will his/her membership of the Society be prejudiced in any way in relation to the matter being processed. The procedure to apply shall be as follows: Stage 1 To resolve a complaint, it is recommended that the member/breeder contact the Registration & administration section of the Irish Aubrac Breed Society. In most cases the complaint will be resolved at this point. The Society’s office will respond as soon as reasonably practicable but, in any case, within 30 days of receiving the complaint. Stage 2 If the member/breeder is not satisfied with the response at Stage 1, he/she may direct the complaint to the Secretary of the Society. Complaints at this stage must be made in writing to the Secretary, outlining the complaint and making it clear that stage 2 of the complaint’s procedure is being invoked. The Secretary will acknowledge receipt of the complaint as soon as is reasonably practicable. He/she will liaise with the member/breeder in relation to the complaint to obtain additional clarification where necessary and respond in writing once the matter has been fully investigated. It is expected that the complaint would be investigated within 30 days. Stage 3 If the member/breeder is unhappy with the response at Stage 2, he/she may refer the complaint in writing, to the Chairperson, c/o Irish Aubrac Breed Society Ltd., DearPark, Carrick-on-Suir, Co. Tipperary. The Chairperson will liaise with the member/breeder if deemed necessary in relation to the complaint and respond once the matter has been fully investigated. The Chairperson may refer the matter to the Society’s Council or a subcommittee of Council for its consideration. It is expected that the complaint will be investigated within 30 days. If, however the Chairperson refers the matter to the Society’s council or a subcommittee of Council the matter may take longer but would in most instances be dealt with within 40 working days. The member/breeder will be allowed to make both written and an oral submission on the grievance to the body appointed to investigate the matter. The outcome of the investigation will be corresponded to the member in writing. Stage 4 Any dispute that remains unresolved may be pursued by invoking provisions under the Rules and Articles of Association of the Irish Aubrac Breed Society Ltd. i.e. Rule 68, Arbitration. Details of these provisions can be obtained by contacting the Society Secretary. 7. Appeal A member who wishes to appeal a decision of Council, they may appeal to a separate appeals committee independent of Council. The appeals committee may co-opt individuals with relevant expertise to assist with the appeal. Writing to the Secretary or Chairperson can activate such an appeal. An appeal can be activated by contacting the chairperson or by writing to a member of the appeals committee directly. The member will then be invited to arbitration with the appeals committee. Contact information for the appeals committee is available on the Aubrac website. The committee will examine the case in depth before presenting their findings and recommendations to the council. In the case of an unsatisfactory outcome for the member – the member may invoke provisions under the Rules and Articles of Association.